About the role

We’re looking for a Finance and Administrative Associate to support our Financial Controller and Office Administrator in managing day-to-day financial, administrative, and HR operations.
The role requires attention to detail, reliability, and a good understanding of accounting and office processes. This position is ideal for a motivated individual with a background in finance or accounting who wishes to gain experience in a broad administrative environment.
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Key responsibilities:

​1. Financial Administration 

• Process and verify supplier invoices, ensuring proper approvals.
• Assist with payment preparation, reimbursement claims, and expense tracking.
• Maintain financial records and documentation.
• Prepare monthly reports (expense summaries, payment trackers, reconciliation sheets).
• Monitor outstanding invoices and update internal financial tools.

2. Administrative Support 

• Manage document filing (digital and physical), archiving, and organization of shared folders. Assist in preparing and maintaining internal templates, forms, and policies. 
• Support with office supplies, correspondence, and vendor coordination. 
• Help organize company events, meetings, and training sessions. 
• Prepare meeting minutes and follow up on administrative actions. 

3. HR & Employee Administration 

• Support in maintaining employee records (attendance, training certificates). 
• Prepare standard HR documentation (letters, certificates, onboarding checklists). 
• Coordinate with external partners. 
• Track and update attendance and leave lists. 
  
• Assist with onboarding of new employees and basic HR communication. 

Your profile:

• Bachelor’s degree in Finance, Accounting, or a related field. 
• Minimum 1–2 years of relevant experience in finance or administrative support (internships included). 
• Basic understanding of accounting principles and financial reporting. 
• Strong proficiency in Microsoft Excel and familiarity with document management systems. 
• Excellent organizational and communication skills. 
• Accuracy, reliability, and ability to handle confidential information with discretion. 
• Fluency in English and French (another language is an asset). 
• Team player with a positive, service-oriented attitude. 
• Detail-oriented and proactive. 
• Able to manage multiple priorities and deadlines. ​

Interested?
​Apply by sending us a cover letter and your CV at [email protected]